Google Calendar for Slack icon

Google Calendar + Pulse

 

Share current and upcoming Google Calendar information as part of your Slack status.

 
 
How does Google Calendar work with Slack? 
 
It’s one of our favorite Slack apps as our team uses a shared Google Calendar for coordinating our team meetings, PTO, etc. 
 
The Google Calendar app for Slack supports the following: 

     

  • Create an event right from Slack using the shortcuts button.
  • Automatically sync your calendar to your Slack status to let your team know when you are in a meeting.
  • See a holistic view of your daily schedule from Slack.
  • Get notified when an event is starting soon, and join a Hangout, Zoom, Webex, or Microsoft Teams meeting directly from the calendar reminder in Slack.
  • Respond directly to event invitations.
  • Get updated when an event’s details change, and change your response as needed.

 
How does Pulse’s Google Calendar integration help Slack users even more? 
 
Pulse’s Google Calendar integration works in a variety of ways:
 
Pulse General Google Calendar Events
 
First, Pulse uses calendar event information to alert your teammates when you have a calendar event in progress as part of your Slack status.  While this is supported with the Google Calendar app, Pulse allows you to share additional helpful information to your team about the event, including meeting title and attendees names (should you wish to share this information).  This is especially useful for bringing awareness to teammates about the meetings underway across your organization.  This of it as the equivalent of seeing teammates talking together in the physical office or meeting in conference rooms — it helps inform.  
 
Pulse Status Rules for Your Google Calendar Events
 
A favorite Pulse feature, Google Calendar users can create any rule they desire that sees their Slack status update with a predefined emoji and message of their choice whenever a calendar event is joined that has a set keyword.  You can learn all about Pulse Calendar Rules here.  Below are some example rules to give you an idea of how Pulse works with the Google Calendar:
 
Visual of sample Pulse calendar rules.
 
Pulse Availability & Expectations Based on Google Calendar
 
When it comes to coordinating time to connect with teammates, using the calendar is not always indicative of their true availability and it can also be time consuming to open the calendar and search for a colleague.  Pulse uses the data available in teammates’ calendar (as well as their work hours) and presents this information as a status to help manage expectations about their workload today, when they’ll likely be most open to communication next, do they have a meeting in progress or that’s upcoming, and more.
 

A Calendar Meeting Doesn’t Always Mean Unavailable
 
The Google Calendar Slack App updates your status during your blocked calendar events, but meetings end early and our availability is not always accurately reflected with the Google Calendar status.  It’s also common for teammates to accept recurring meetings that they don’t necessarily attend.  Pulse uses activity data to alert teammates in your status when you’ve recently left a meeting like Zoom, Google Meet, etc.  This sees your status update more accurately than that of Google Calendar app only.
 
Pulse and Google Calendar Slack Apps
 
Together, these apps provide a powerful scheduling and availability workflow.  We look forward to you trying. 
 
For more information, including how Pulse works with Focus time, busy, and other Google Calendar features, please see this detailed blog post on how to sync your Slack status with Google Calendar.