How to Schedule Slack Messages: A Simple Guide

Slack is a workplace communication and collaboration tool for remote, hybrid, and distributed teams. The Slack app is well-suited for communication with your team across multiple time zones. With Slack, you can schedule your messages and meetings to respect other time zones.

How to Schedule Slack Meetings in Different Time Zones

To schedule a meeting in Slack, you need to be aware of your team’s different time zones. Use a world clock to find a time for your meeting that works for everyone. Alternatively, apps like Pulse share the time zone directly into the user’s status, or you can simply click on each user in Slack to see their location.

For scheduling events from your calendar, you will need to integrate Outlook Calendar or Google Calendar with Slack. And by the way, here are some other great apps for Slack remote teams to help with collaborative work.

To schedule a calendar event, click on the shortcut icon in the chart bar on Slack, then click on the Create Event option. 

Enter the details of the meeting, including the time in your time zone. The meeting will be displayed in the chat. Click on Share to send it to different channels.

Benefits of Working Across Time Zones

Working with teammates in different time zones can make collaboration more difficult, but there are also numerous advantages.

  • Access a broader talent pool
    When you can hire from anywhere in the world, you can access a wider talent pool.
  • Innovation
    People around the world have unique ideas and approaches, which can drive a more creative and inclusive culture.
  • 24/7 operations
    Having teammates across multiple time zones can help respond to customer queries or issues around the clock.
  • Higher productivity
    A survey found that 73% of team members feel they are more productive when working from home. The trend backs the argument that a remote, hybrid, or distributed team has fewer distractions than being primarily in a physical office.

How to Schedule Slack Messages

Scheduling messages on the Slack app is simple and easy. Here’s how to do it.

  • Open the conversation to which you want to send a message.
  • Type the message.
  • Click on the drop-down arrow icon next to Send Message.
  • Click on Custom Time, then choose the time you want your message to be sent. You can schedule messages for up to 120 days in advance.
  • Click on Schedule Message, and you’re done!

Manage Scheduled Messages on Slack

Scheduling Slack messages is a great way to respect others’ focus time. Once you schedule the message, you can edit, reschedule, cancel, or send it immediately. 

On Desktop

  • Click on Scheduled in the sidebar.
  • Hover your cursor over the message you want to manage until the options appear in the top right corner.
  • Click on the icon for the action you want to do – edit a message, reschedule, cancel, and so on.

On Mobile App

  • In the Home tab, tap on Scheduled.
  • Long-press on the message you want to manage.
  • Tap on the action you want to take with the message.

A screenshot showing how to schedule a message in the Slack mobile app.

How to Schedule Recurring Messages on Slack

You can easily schedule recurring messages. It’s a smart way to remind your team or yourself of anything critical such as regular meetings.

  • First, you’ll need to build a workflow. Slack provides an example workflow you can download and use.
  • On Slack, click on the hamburger menu in the top left corner.
  • In the drop-down menu, click on Go and go to Workflow Builder.
  • Click on Import.
  • Import the file you downloaded and altered.
  • Name your workflow.
  • Select who you want to send the message. You can also edit the message during this step. Check the preview to see how your message will look, and click on Save when you’re done.
  • Click on Publish to confirm.

How You Benefit by Scheduling Messages on Slack

Scheduling Slack messages respects people’s time. Even better, if the other party is using time blocking, they may not even be notified of the message until they are done with their deep work and ready to collaborate in Slack.

Using Pulse to Respect Coworker’s Time

Pulse is an excellent app for giving you more control of your time at work. Pulse updates your Slack status to let your teammates know when you’re available for interactions and when you shouldn’t be disturbed. 

More importantly, Pulse will auto-snooze your Slack notifications in inopportune times. It ensures you get time to do deep work and focus.

Also, Pulse can connect with your Google or Outlook Calendar. Once connected, your status will update based on your meetings.

Why Scheduling Slack Messages Matters

While Slack is a fantastic tool for synchronous and asynchronous communication with remote, hybrid, and distributed teams, the number of notifications is overwhelming! 

Scheduling Slack messages is being respectful to your colleagues and can help prevent disruption in the digital workplace.