How to Sync Your Slack Status with Google Calendar

Syncing your Google Calendar with your Slack status is a powerful way to let coworkers know when you’re busy and when you’re available. Check out the best tools and options for syncing your Google Calendar with Slack.

Why Sync Slack with Google Calendar?

Despite all of its usefulness as a messaging app, Slack doesn’t have a calendar built in. You can set reminders for yourself and your team in your Slack workspace, but without a dedicated calendar, that’s about as far as things go.

Google Calendar allows you to share a calendar with your team, create and review events, and more. Integrating the two apps gives you the scheduling power of Google Calendar without having to leave your Slack workspace.

The integration can also change your Slack status to let people know when you’re in a meeting or some other calendar event. 

Option 1: How to Add Google Calendar to Slack in Your Browser

It’s easy to add Google Calendar to Slack. If you’re using a web browser, here’s how to do it:

  •       Sign into Slack.
  •       Open your Slack workspace.
  •       Go to the left sidebar and click on Apps.

Screenshot of Apps in Slack sidebar.

  •       Google Calendar will probably show up in the list of recommended apps. If not, you can search for it in the search bar. Once you find Google Calendar, click on Add.
  •       Google will then open a new browser tab. Go to that tab and click the button that says Add to Slack.
  •       Google Calendar will then be added to the Slack workspace you’re signed into.

    Google Calendar will ask you for some necessary permissions. Click Allow to give Google access to your Slack account.

  •       The next screen will ask you to choose a Google account to sync with Slack. Choose the appropriate account and click Allow when the permission list shows up.
  •       Google Calendar is now set up in Slack. You’ll be prompted to allow automatic status updates so that Slack can change your Google Calendar status. It’s up to you whether you allow this.

How to Add Google Calendar to Slack on Your Phone

  •       Open a browser on your phone.
  •       Go to https://slack.com/app-pages/google-calendar.
  •       Click Add to Slack.
  •       Sign in to your Slack workspace. You also need to sign in to your Google Calendar and give each app permission to work together.
  •       When the sync is done, your device may open the Slack app automatically. If you don’t have it already, you will be prompted to download it.

Option 2: Installing the Pulse – Automatic Status App for Slack

Another option for keeping your coworkers well-informed about your daily availability via Google Calendar is to use the Pulse – Automatic Status app for Slack. This powerful app automatically syncs with Google Calendar and can use your calendar events to change your status on Slack, letting your team know what you’re up to in real-time. The best part is that it can do all this entirely automatically. Once you set up the app, it can run by itself, freeing your time for more important tasks.  

Pulse also lets users create calendar rules based on set keywords found in created or joined calendar event titles. Whenever these events occur, the users’ preset custom message and emoji are displayed on their Slack status during the duration of the event. For example, if a user creates a Pulse calendar rule for the keyword “focus”, their status could automatically display “🎧  Heads down”  if they create or join an event using the term “focus”. 

To try Pulse free, follow these steps: 

  • Go to the Slack App directory and search for Pulse – Automatic Status.
  • Click Add to Slack.
  • Follow the steps to install Pulse in your Slack workspace.
  • During the Pulse onboarding, you will be able to connect your Google Calendar to Pulse with one quick authentication step. 

Option 3: Use Zapier with Slack and Google Calendar

Zapier Is an app that lets you set up automated processes between different apps without having to code. It allows you to build a custom process called Zaps or choose from hundreds of existing Zaps. 

For instance, a Zap sends a reminder through Slack for events in Google Calendar. Another changes your Slack status based on events on your Google Calendar. This can help you automatically let coworkers know when you’re in a meeting, away from your desk, or available to chat.

Unfortunately, Zapier doesn’t allow you to manage multiple Google Calendars with Slack. Another limitation is that it can take up to 15 minutes for Zaps to update your Slack status unless on a premium tier and costly pricing plan. 

What Can Google Calendar Slack Integration Do?

Syncing Slack and Google Calendar means you don’t have to navigate away from your workspace to check on your schedule. Slack will issue reminders of calendar events, and you can view upcoming events and schedule new ones without leaving the app.

Where to findGoogle Calendar in Slack.

When you create a Google Calendar event in Slack, you can also enter your team members as guests, and Google Calendar will show you their availability so you can choose a time that works for everyone. Alternatively, you can share the meeting with an entire Slack channel.

Google Calendar can also automatically update your Slack status. If you have a meeting or some other event booked, Google Calendar can change your Slack status to reflect that.

Using an app like Pulse means you can also use software to change your Slack/Google Calendar status. Pulse automatically monitors your activity and can tell when you’re focusing on a specific task. It will automatically update your Slack status to let your team members know not to disturb you, and Google Calendar will make sure everybody knows you’re not available.

How to Add Google Calendar Notifications to Slack

Once you sync Google Calendar with Slack, any events on your calendar will generate Slack notifications as reminders. The default setting is for the reminders to go out one minute before the event. However, you can easily change this in the app.

  •       Open any chat in Slack.
  •       Type /gcal settings, then hit Enter.
  •       This will open your Google Calendar settings. Click on the button marked Update Notifications.
  •       The screen that opens will allow you to change when Slack notifications are sent.
  •       Choose a new time and click Update.
  •       You can also customize this feature to let you know about event invitations and cancellations, or turn the features off if you find them too distracting.

Screenshot showing how to access Google Calendar notifications in Slack.

How to Disconnect Google Calendar from Slack

If you’re not using Google Calendar’s app as much as you expected, it’s simple to disconnect it and get back to the way things were. Here’s how.

Desktop

  •       In the left-hand panel of your Slack workspace, click on More.
  •       Select Apps from the menu that pops up.
  •       Type Google Calendar into the search bar.
  •       Click on Google Calendar, then click on Settings.
  •       Click the Disconnect button at the bottom.
  •       Click Disconnect again when prompted.

Mobile

  •       Open the Slack app.
  •       Tap the search box at the top of the screen.
  •       Type Google Calendar in and click on the app when it appears.
  •       Tap on Settings.
  •       Tap Disconnect at the bottom of the screen.

Final Thoughts

Integrating your Google Calendar with Slack is practically seamless. The two apps work incredibly well together to keep your schedule updated and your coworkers informed of what you’re doing. The fact that you can sync your Slack and Google Calendar status helps minimize workplace disruptions, inform teammates about your availability, and keep your productivity high.

Paired with an app such as Pulse that automatically updates your Slack status, Google Calendar becomes an even more efficient way to preserve your precious time and keep everyone informed about what you’re doing. Give this integration a try, and you’ll wonder how you ever managed without it.